Adoption STAR is Looking for an Administrative Assistant

Adoption STAR is searching for a full-time Administrative Assistant position (in our Williamsville, NY office). Candidates must be able to multi-task and regularly exhibit a friendly demeanor and positive attitude. The Administrative Assistant will manage the overall administrative operations of the office, supporting the Client Relationship Manager, Executive Assistant, CEO and agency staff.

Desired Skills and Experience: Strong organizational and record-keeping skills; must be detail-oriented; computer proficient especially with Macs; experience using databases; ability to manage a multi-line telephone system and direct calls accordingly; familiar and comfortable with office equipment and facilities management; must possess excellent written and verbal communications skills; proven ability to work in a team environment and take initiative on projects; willing to respond quickly and flexibly to changing events and work assignments in a dynamic and challenging work environment; experience with finance-related tasks (such as petty cash management, check request development, corporate credit card reconciliation, etc.).

Preferred candidate has a Bachelors degree or an Associates degree with at least two years of experience in a professional office environment. Fast learners who are interested in this entry level position are encouraged to apply.

How to Apply: Interested candidates should e-mail their resume to Michael Hill, Associate Director, at In addition to a resume, candidates need to include a cover letter that outlines your interest in the position, why you’re an ideal candidate, salary history, and salary requirements. No phone calls please.

Upon receipt of the aforementioned documents, qualified candidates will be sent an e-mail questionnaire for further consideration. All candidates called in for an interview will have to complete on-site testing as a part of the in-person interview process.

Adoption STAR is headquartered in Williamsville, NY. Adoption STAR is a non-profit adoption agency that provides support, training, advocacy and resources in an effort to help children find their forever families.

Good luck and please feel free to share this job opening information with anyone you think might be interested!